CBW41 Function Overview

ChurchBook
for Windows (CBW41) LINKS

CBW41 uses the traditional Windows "Main Menu" with drop-down sub-menus under it. The main headings are Files, Income, Expense, Reports, Bank, Lists, Labels, Payroll, Tools, and Help. You can click on the headings below to go to a summary of the topics.

Navigation                        Membership                  Assets, Funds, & Liabilities
Income Function             Expense Function      Banking
Payroll Support               Tools                               Reports
Summary Reports           Annual Reports

	Membership You maintain 2 types of records: For Families and Members of Families. The Family records are needed in order to attribute donations to a family unit. The member records are optional, but are used to track important dates, individual status, and activities performed by individuals. Both types data can be used to generate lists, mailing labels, and mail merge data sources. (Go to Top)
	Assets, Funds, and Liabilities You may define as many Assets, Funds, and Liabilities as you think you can handle. Income and Expense Accounts are linked to Funds and Liabilities, which in turn are linked to Assets housing them. Thus any income and expense transactions flow through to their related assets via the funds and/or liabilities. (Go to Top)
	Income Function You are provided with a tailorable set of accounts which can be grouped by standard and/or user-defined sets. All income is entered via a user-friendly Offering Processing dialog, which defines who the gift is from (by referencing a Family), what it is for (by referencing an income account), the amount, and how and when given. Each day's offering generates a Register of Offerings. Quarterly statements to donors are provided. Income report compares actual to budget or to prior year actual - current month and year-to-date. (Go to Top)
	Expense Function You start with a tailorable set of accounts which can be grouped by standard and/or user-defined sets. As you enter or write checks, the checks must have their gross amount distributed to the appropriate expense accounts. The input is edited to ensure foot and cross-foot of all values; expense accounts used for check writing are restricted to those belonging to the asset on which the check is to be written. Expense report compares actual to budget or to prior year actual - current month and year-to-date. (Go to Top)
	Banking A Bank Reconciliation process is built into the system which allows the user to validate the deposits (and credit memos) and the checks cleared (and debit memos) against the latest bank statement. A Reconciliation report lists all open checks and produces a zero-balance calculation based on the statement's closing balance and outstanding items as compared to the system's closing balance for the period. (Go to Top)
	Payroll Support The program does not include gross-to-net payroll calculation. Withholding of taxes and benefits must be calculated by the user. (There is a FICA calculator in the system to assist in this.) Once entered, the expense accounts identify the presence of payroll data which are used for the creation of Payroll Registers, a 941-formatted report, and W-2s. (Go to Top)
	Tools The Tools menu includes such helpers as Mortgage Calculator, FICA Calculator, forecast reports, creation of new accounting files for the following year, and the setting of opening balances from the prior year closing balances. (Go to Top)
	Reports The Reports drop-down menu allows you to select the report types you want to see. This causes them to be displayed on the monitor, from where they can be printed. Some reports are listed under the more logical Main Menu headings they belong to, e.g., the Stewardship Statements are found under the Income heading. (Go to Top)
	Summary Reports In addition to the monthly detail reports, there is a single page summary report that summarizes both the Income and Expense line items into system defined or user defined groupings (which are identified in each I/E record). (Go to Top)
	Annual Report The Episcopal Church's "Parochial Report" is included in the base system. The data required for other denominations' annual reports can easily be obtained from the system. (Go to Top)

Proceed to Register and Download a free demonstration package.