To finish your list of checks to be paid, you have 3 chores to do:

1. Mark the individual records you want to turn into checks by clicking "Write Checks".
2. Assign Check numbers.
3. Assign the check date.

This form is somewhat similar to the Monthly Review of payments. However, the records that are shown are selected from the Accounts Payable table on the basis of belonging to the Current Asset, and having a Status value of either "Marked for Payment" or "Write Check" and having the check mark in the Mark Me (from the monthly review form) or Write Check column.

In the lower half of the form there is a box labeled "Use this starting Check Number". This box is primed with a number that is equal to the highest number used previously plus one. You can change this number manually if you want to start at a different number, i.e. skip numbers or re-print numbers previously used in test mode.

Two columns, "Assign Check Number" and "Assign Check Date" will initially contain the Date and Check Number that were last assigned to each Accounts Payable record. This may either be a previously written check, or one that you worked with but did not actually write, so be careful. Once you change the status of any record to or from "Write Check", the system iterates through all the records and assigns check numbers and the current date of record to all the records.

The column of check boxes on the right marked "Write Check" allows you to define which of the items you want to actually pay at this time. If you click the check mark on, that will change the status to "Write Check"; if you click to clear it, it will cause the status to change to "Marked for Payment", and clear the "Assign Check Number" field. The prospective check will stay in this form during this session, but if you close the form and come back, the absence of the check mark will keep it from appearing again; this means you will have to re-activate it by going through the Monthly Review or Accounts Payable forms.

Each time you change a record from (or to) "Write Check" status, the total of the selected records is displayed in the "Total, Selected Payables" field. This also causes the system to re-assign check numbers to account for the change in status of the changed record.

Finally, you may click on the "Set Date for Check Writer" button to change the check date into the A/P records. This date will appear on the checks, and be transferred to the check table. When you click on the button, the Calendar form appears, and you set the date. When you close the Calendar, the date is picked up and entered into the Commitment form.